RACC uses BILL.COM for grant payments. This system is a secure way for artists and vendors to enter their W-9 and Banking information for electronic direct deposits. 

After we review and approve your Grant Agreement, you will receive an invitation request via email from BILL.COM to enter your payment details within 7-10 days. If you prefer not to share your bank account information, you can still receive a paper check via mail. In this case, make sure to double-check your mailing address is correct on your Grant Agreement and in your Bill.com account. 

If you have any questions or concerns regarding BILL.COM, please reach out to RACC Accounts Payable at ap@racc.org or 503.345.5295 (text messages accepted). 

Grant payment processing takes 30 days. If it has been more than 30 days since you submitted your Grant Agreement, please contact grants@racc.org. 

When promoting and presenting your event or sharing your artistic activities, you are required to acknowledge the support of this grant and later provide evidence of this in your Final Report.  

Different grant programs are made possible by different funding sources and investments. Please check your Grant Agreement to verify specific acknowledgment requirements for your award such as required language and funder logos. The language and links to download the logos are posted below for Portland Arts Project Grants. 

Individuals and Businesses receiving Portland Arts Project Grants must acknowledge funding support by using the RACC and Office of Arts & Culture logos and/or a written notice acknowledging RACC (@regionalarts) and the Office of Arts & Culture(@pdxartsculture) when promoting and presenting your event or sharing your artistic activities. 

Arts Organizations must acknowledge funding support by using the RACC and Arts Access Fund logos and/or a written notice acknowledging RACC (@regionalarts) and the Arts Access Fund when promoting and presenting your event or sharing your artistic activities. 

Proof of funding acknowledgment is required with your Final Report. 

Logo Usage 

On printed and web materials, we ask that grantees include logos whenever possible. If you find yourself in a situation where no sponsor logos can be included, a written notice of grant support must be acknowledged as follows: 

For individuals and businesses: “[Name of project or activity] is funded in part by the Regional Arts & Culture Council and the Office of Arts & Culture.”  

For arts organizations: “[Name of project or activity] is funded in part by the Regional Arts & Culture Council and the Arts Access Fund.” 

In the rare case where written and graphic (logo) acknowledgments are both impossible, a verbal acknowledgement must be made at your event. Last, grantees are encouraged but not required to acknowledge grant support when speaking with the press. 

Download combined RACC/Office of Arts & Culture logo  

In the event that the combined logos do not work in your layout, you are welcome to download them separately and configure them yourself: 

Download the RACC logos

Download the Office of Arts & Culture logos

Download the Arts Access Fund logos

Social Media 

RACC’s Communications team is eager to uplift our grantees’ projects via our social media channels. Please be advised, however, that because there are hundreds of RACC-supported projects breathing life into our community at once, there are limitations to the amount of cross-promotion and number of projects we can call attention to in a given day/week. Information about collaborating with our team on social media is posted below. 

We strive to connect with and follow the accounts of our artistic community on social media. If you are not present on social media, but would still like us to share information about a RACC supported project, please reach out to our team (comms@racc.org) about this or any other social media questions or suggestions you might have. 

To ensure we can find your posted content directly and efficiently, we offer the following suggestions: 

Instagram | @regionalarts 

In a post on your Instagram feed, mention us in the description and tag us in the photo @regionalarts. On your Instagram story, tag us @regionalarts so we can re-share it on our own story. 

Facebook | @Regional Arts & Culture Council 

Tag @Regional Arts and Culture Council in your post. Please do not request for RACC to cohost your event on Facebook. 

RACC Sponsored Events Calendar 

RACC.org hosts the “Grantee Events” calendar, powered by Travel Portland, and highlights the two soonest upcoming events on our homepage. If you would like your event to appear on the calendar, please visit https://www.travelportland.com/events/ to “Submit an Event”. Be sure to mark your event as “RACC Funded.” Once your event is verified, it will automatically appear on RACC’s calendar. 

Track your expenses, keep your receipts, and document both the creative and financial aspects of your activity. 

You will need this information later for your Final Report! More information about reporting requirements is provided in Step #5. 

Consider the ADA accessibility needs for your project. 

Projects that receive public support must be fully ADA accessible and inclusive to every individual. The assurance of equal opportunity for all people to participate in the arts is fundamental. Check out these resources and others to build Access into your programming 

• https://www.ada.gov/ 
• ADA National Network planning guide for making temporary events accessible 
• Disability Intersectionality Summit – Places to Start 
• Access is Love: Reading List and Resources 

Notify the RACC Grants team so we can see your work! 

You are encouraged to keep the RACC Grants team informed of your project dates and invite us to attend your event. You can reach us at grants@racc.org. 

Once your funded activity is complete, log back into the RACC Opportunity Portal to fill out your Final Report. While there is no hard deadline for you to complete your project, you should submit your Final Report no later than 45 days after the project has wrapped up. You will access the Final Report tasks by clicking the green “Start” button for the awarded grant with the Status of “Final Report”. 

The Final Report requires the following components: 

1. Final Report Form. This form includes narrative questions about the activity, a budget section, and questions about the number of people involved/impacted. 
2. Materials that show use of the RACC logo, Office of Arts & Culture logo, or other acknowledgement of grant support. This could be web links, brochures, programs, press releases, news clippings, screen shots, etc. 
3. Evidence of completed activity. This could be photos, multimedia, web links, receipts, or other evidence that your grant funded opportunity was completed successfully. 

Please keep in mind that compliance with final reporting requirements in previous grant cycles will be considered when the applicant's future grant applications are in review. 

Once you have completed all of these components, be sure to click the green button labeled "Submit”. You will receive a confirmation email when your Final Report has been successfully submitted. 

A member of the RACC grants team will review your Final Report and be in touch if we have any questions or need additional documentation. When your final report is approved, you will receive a confirmation email. At that time, your grant is considered finished and closed with our congratulations on the completion of your project and best wishes for your next one.