POSITION TITLE: Accounts Payable Specialist
REPORTS TO: Director of Finance
CLASSIFICATION: Full-Time, Non-Exempt, 1.0 FTE.
COMPENSATION: $ 18.00 – $22.00 per hour
Latino Network’s mission is to provide transformative opportunities, services and advocacy for the education, leadership and civic engagement of our youth, families and communities. Our work springs from the core belief in Latino community self-determination—that is, the ability of community members to participate meaningfully in the decisions that affect their lives and the lives of their families. We build and manage collaborative and energetic teams to implement high quality, culturally inclusive programs. We actively partner across a variety of city, county, state and community organizations to deliver training and support, a wide range of services, as well as influencing policy.
Latino Network seeks a bilingual, mission-driven professional with bi-cultural proficiency and proven nonprofit and community experience to provide administrative finance support. This is a roll-up-your-sleeves position with the capacity to support our work and mission to positively transform the lives of Latino youth and their families. If you are caring, resourceful, outcome-orientated and able to build strong relationships, then Latino Network is the place for you.
The Accounts Payable will primarily serve as support to the Director of Finance for the organization’s finance functions, and help ensure that the basic operations run effectively and efficiently. They will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices. To include preparation of periodic financial reports, assist with audit preparation, and other general financial functions. Additionally, they will support general operations as necessary.
This role works closely within the Finance and Operations teams to ensure smooth and efficient day-to-day functions by performing the following duties.
PRIMARY DUTIES AND RESPONSIBILITIES
Perform full-cycle accounts payable process, including receiving, coding invoices, process check requests, and weekly payment runs.
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Processes and pays vendor bills; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
Monitors receipt of W9’s and follows up as needed.
Prepares 1099 at the end of each calendar year.
Processes and pays employees by receiving and verifying expense reports and requests for advances; preparing checks; and communicating when ready for pick-up.
Updates annual employee fiscal calendar, with appropriate staff deadlines.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Manages and disburses petty cash by recording entry; verifying documentation; deposits cash to bank.
Manages departmental credit cards, checking them out to employees, recording and reconciling transactions, and making credit card payments on time.
Trains new staff on fiscal policies and procedures.
Updates ACH filters and uploads positive pay information to the online banking system.
Conducts and assists with projects independently as assigned, prioritizing tasks to meet deadlines while maintaining accuracy and high attention to detail.
Works collaboratively in a team environment with a spirit of cooperation and service mindset.
Respectfully takes direction from Supervisor.
Other duties as assigned.
REQUIRED SKILLS, KNOWLEDGE, EDUCATION & EXPERIENCE
Strong background in finance, accounting, and/or bookkeeping, specifically in accounts payable
Experience using Intacct or similar financial software.
Outstanding team and customer service skills; collaborative and supportive approach.
Professional demeanor, tact, poise, and excellent interpersonal skills.
Ability to work well with all levels of internal management and staff, as well as with external customers.
Flexible; can change focus and priorities easily; able to prioritize and multi-task in a fast-paced, deadline-driven environment.
Must be a self-starter who is able to resolve problems with minimal supervision.
Ability to handle confidential material in a professional manner.
Accuracy, thoroughness, and exceptional follow-through and attention to detail.
Bilingual (Spanish and English) writing and speaking communication skills are highly encouraged, including, phone and email correspondence and the ability to communicate effectively.
Must be customer service driven and have the capacity to correspond and work respectfully with other members of the agency including those from diverse cultures or backgrounds or those who speak limited or no English.
Evening and weekend availability may be required. Work hours are flexible to accommodate program implementation; long hours required during peak periods.
Undergoing and passing criminal background checks is required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
While performing the duties of this job, the employee is regularly required to walk, stand, sit and talk or hear for long periods of time. The employee frequently is required to use hands and fingers, to handle, or feel, sit for long periods of time, bend, squat, reach and turn to access files and office equipment. Must be able to lift up to 25 pounds and spend the majority of time in an office environment.
Benefits & Perks- Latino Network provides a generous benefits package that includes;
• Health Plans including Medical, Dental, Vision, and Alternative Care
• FSA – Flexible Spending Account for Medical & Dependent Care expenses
• 401k Plan with Match
• Employee Assistance Program
• Employer sponsored Life, AD&D and Short-Term Disability Insurance
• Paid Leave (both Vacation and Sick)
• Team & Family Events
If you, or anyone you know, are interested in joining us in supporting our mission to positively transform the lives of Latino Youth families and communities, please submit your application, resume and cover letter at: https://recruiting.paylocity.com/recruiting/jobs/List/1630/Latino-Network, Successful completion of initial and ongoing employment screens, including but not limited to criminal background and vehicle record as required.
Latino Network is an equal opportunity employer. We value and support diversity and inclusion to create a culture of dignity and respect.
We also invite you to learn more about us at www.latnet.org or on Facebook at https://www.facebook.com/latnet.