The Regional Arts & Culture Council (RACC) seeks an Accounts Payable (AP) Specialist to process full-cycle accounts payable and assist with month-end closing processes. The AP Specialist is a key member of a fast-paced 4-person finance team in a lively non-profit environment.
Status: Full-Time, Non-Exempt
Schedule: M-F, 8:30 AM to 5:00PM
Supervisor: General Ledger Specialist
Compensation: $23-$25 per hour, plus benefits
Benefits: Medical, dental, long-term disability and life insurance, paid time off, and 401(k) retirement plan.
RACC’s mission is to enrich our communities through arts and culture. We value freedom of artistic and cultural expression as a fundamental human right, a diversity of artistic and cultural experiences, and a community in which everyone can participate in arts and culture and that celebrates and supports its artists and arts and cultural organizations. We also believe that arts and culture are key elements in creating desirable places to live, work and visit. RACC strives to cultivate equity in all of its programs. We believe that the arts have the power to change hearts and minds, and to inspire social change. Prejudice and privilege have created barriers that RACC must dismantle, systematically and strategically, until everyone in our community has equitable access to arts and culture. We value a diverse workforce, built upon inclusion, equity, and cultural humility, and are proud to be an equal opportunity workplace. All staff members are expected to contribute to RACC’s mission and support RACC’s core values in guiding their decisions and actions.
The Accounts Payable Specialist ensures payments are completed and expenses are controlled by verifying and processing invoices according to established policies and procedures in an efficient, timely, and accurate manner. Other responsibilities include: reconciling bank accounts, purchase card transactions, and office equipment usage on a monthly basis; assisting with month-end and year-end closing process; producing annual 1099 tax forms for vendors; and providing general support to the finance department.
Essential Functions and Responsibilities:
- Accounts Payable: Process full-cycle accounts payable on a weekly basis, including online bank and fraud protection processes. Research and resolve invoice and technical discrepancies and issues. Maintain accurate vendor records. Communicate with vendors and financial service customer service representatives, and respond to inquiries.
- Month-End Process: Reconcile bank account statements and office equipment accounts. Reconcile purchase card transactions for all employees and record activity in accounting system. Produce and distribute expense reports to department managers and directors on a regular basis.
- General Journal: Prepare and enter reclassifications and adjustments in the general ledger.
- Grants/Encumbrances: Enter new grant encumbrances into accounting system; research status of grant payments and balances, and produce encumbrance detail reports.
- Annual Requirements: Produce annual 1099 forms for vendors; assist with preparation for annual audits.
- Accounting Record-keeping: Maintain electronic and physical accounting records and files, including W-9 forms, ACH authorization forms, contracts, and insurance certificates.
- Other: Disburse petty cash; manage AP credit card. Provide clerical support to HR personnel, assist with finance meeting set-up and clean-up, and provide other departmental support as needed.
Required Knowledge, Skills and Experience:
- Working knowledge of accounting principles, with at least three years accounts payable experience.
- Experience with accounting software, spreadsheet and word processing programs; proficiency in MS Office.
- Analytical thinking, attention to detail, high degree of accuracy in data entry, and problem-solving ability.
- Strong organizational and time management skills, ability to prioritize and track multiple projects simultaneously, work on schedule, and meet deadlines on a regular basis.
- Ability to exercise good professional judgment and maintain confidentiality of sensitive information. Efficient work habits, professional attitude, reliable; strong work ethics – honesty, integrity and accountability.
- Ability to communicate effectively verbally and in writing; good listening skills. Ability to work effectively both independently and as a member of a team.
- Cultural flexibility/agility and a commitment to fostering a respectful and inclusive work environment.
Preferred Knowledge, Skills and Experience:
- Knowledge of non-profit accounting.
- Experience with online financial procedures, such as ACH file transfer, fraud protection, and purchase card services.
- Experience with Abila Non-Profit Fund Accounting software a plus.
This position requires long periods of sitting and routinely uses standard office equipment such as computers, phones, photocopiers, and file cabinets. Carrying and lifting tasks are occasionally required and are limited to 25 pounds or less. This job regularly requires talking, hearing, and close vision abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
About the Regional Arts & Culture Council
RACC advocates for public and private investments in the arts, provides grants for artists and arts organizations, manages public art, raises money through workplace giving, conducts arts education in public schools, and provides community services, including workshops for artists, organizational consulting, and a variety of printed and electronic resources. RACC is a 501(c)(3) nonprofit organization that receives funding from a variety of public and private partners to serve artists, arts organizations, schools and residents throughout Clackamas, Multnomah, and Washington counties. Read more about our work.
- Submit your application by 5:00 pm on Friday, August 24, 2018. You may submit online, by postal mail, or in person at RACC, Attn: AP Specialist, 411 NW Park Avenue, Suite 101, Portland, OR 97209.
- Please include a cover letter and resume.