Administrative Assistant & Marketing Support Specialist

Deadline August 21, 2022

The Portland Ballet (TPB) is seeking an Administrative Assistant
open until filled

Job Title: Administrative Assistant & Marketing Support Specialist
Pay: Starting at $20/hour

Schedule: part-time administrative assistant to work 15 – 20 hours per week. Sunday availability is mandatory as well as some evenings.

Required Skills:
• previous experience with dance
• phone system & reception knowledge
• experience with Apple computers
• the ability to learn new web point-of-sale platforms
• proficiency with Microsoft Office suite: word & excel
• the capability to quickly adapt to new information or new tasks without frustration
• time-manage and prioritization skills, and be able to multi-task
• strong written and verbal communication skills
• comfort working in a fast past and often busy environment, including music ongoing during most shifts
• reliable schedule and commitment to efficiency
• Experience in marketing language and social media content creation

Desired Skills:
• Knowledge and experience with some graphic design and photo re-sizing
• Experience using Adobe Creative Suite

Administrative Job Duties 25% of time (including but not limited to):
• greeting costumers, being first contact with TPB for most students/parents
• registering new students
• maintaining attendance records
• answering phones and questions from students & parents
• assisting staff with office and file organization
• light cleaning and inventory

Marketing Support Specialist Job Duties 75% of time (including but not limited to)
• Creating and manage marketing calendar for digital & print collateral, ads, e-blasts, & web content alongside Marketing Manager and Executive Director
• Managing due dates for all staff needing to provide content
• Managing ad-buy calendar/budget and update as needed per meetings
• Requesting media kits from potential advertising opportunities & sharing them with appropriate staff
• Tracking and submitting/posting ads, e-blasts, web updates
• Submitting free listings for all TPB events to local news outlets
• Reviewing and auditing website weekly for outdated material and update as needed
• Preparing all content in appropriate sizes needed for Facebook/Instagram
• Posting and managing all social media content & communication
• Exploring and researching new marketing avenues and trends (print & electronic media)
• Collecting all print collateral in FY Binders for archival purposes

Benefits & Compensation:
-hourly rate: starting at $20/hour (paid twice monthly)
-free adult dance classes

To Apply send cover-letter & resume to Previous dance experience must be included in your cover letter or resume as well as 3 references.

No phone calls please.

Applications will be reviewed upon receipt until position is filled.

More Info

6250 SW Capitol Hwy. Portland, OR 97239

Contact Email