Artistic Operations Manager

Deadline October 15, 2022

The Metropolitan Youth Symphony (MYS), a 501 (c) 3 nonprofit organization located in Portland, Oregon, is looking for an Artistic Operations Manager – an enthusiastic self-starter whose organizational and management skills will enhance the MYS music program and student experience. The Artistic Operations Manager is vital to our mission to educate, develop, and promote young musicians. This role works closely with the MYS Music Director, artistic team, and guest artists.

Job Summary: The MYS Artistic Operations Manager is responsible for the oversight of music program operations and associated communications to MYS students and families. This position is a full-time exempt position.

Rehearsal and Auditions
1. Organize, manage and attend weekly Saturday rehearsals (September-May). Coordinate all logistics with the MYS artistic team.
2. Serve as the primary point of contact for students and parents.
3. Coordinate with rehearsal venue staff.
4. Set up and manage live and/or video auditions (June, August, November, January) as directed by the Music Director. Coordinate with conductors and secure judges as needed. Work with conductors to compile audition results. Notify students of placement.
5. Obtain and schedule rehearsal coaches, sectional coaches, and theory teachers in coordination with the Music Director.
6. Obtain and oversee volunteers helping as ensemble managers and librarians.
7. Serve as primary administrative liaison with conductors, coaches, and guest artists.

Concerts and Special Events
1. Coordinate and attend MYS concerts taking place in November, January, March and May and all other musical events.
2. Coordinate in-school concerts at fifteen Title 1 schools that take place over five ‘tour’ days.
3. Procure concert venues in coordination with executive and music directors.
4. Create call sheets and stage diagrams in coordination with the conductors for the students and the venue staff.
5. Work with concert venue staff to coordinate concerts.
6. Manage dress rehearsals at concerts.
7. Serve as Stage Manager at concerts. Obtain and supervise all volunteers assisting at concerts.
8. Arrange for percussion transport. Coordinate with volunteers as needed.

1. Work with the Program Coordinator to maintain student registration and audition rosters.
2. Oversee/coordinate work of Artistic Operations Assistant.
3. Coordinate the purchase/rental, copying, filing, and electronic inventory of all music. Maintain music library.
4. Manage instrument rental to MYS students. Maintain accurate instrument inventory. Coordinate instrument maintenance.
5. Facilitate efficient operation of music class programs, such as Beginning Strings and Music Theory
6. Coordinate and produce communications related to the music program:
a. weekly announcements
b. attendance records
c. provide input to concert programs
d. provide input to website updates
e. student handbook (annual)
f. registration, audition, and volunteer forms
g. provide input to MetroNotes (monthly online newsletter)
7. Work with Program Coordinator and Communications Manager to ensure website is up to date with music program information

1. Music/arts production and/or arts administration experience. General knowledge of classical music and jazz. Understanding of musical scoring and ability to read music helpful.
2. Ability to work independently, make sound decisions, and utilize interpersonal skills in working with MYS staff and artistic team, students, volunteers, parents, and external entities.
3. Applicants should thrive working in a fast paced and deadline driven environment.
4. Position requires someone who is enthusiastic about music education and young people, reliable, and detail-oriented with good writing skills and exceptional interpersonal communication skills.
5. Availability to work at Saturday rehearsals (finish 3pm) and concert weekends (Friday-Sunday) is required from September through May.
6. Fluent in Microsoft Office Suite.

1. Knowledge of Microsoft Visio, Google Workspace Apps, YouTube, Zoom, Emma (or similar email marketing tool) and Adobe InDesign.
2. Valid driver’s license and access to a vehicle.
Benefits and Compensation: Compensation is based on experience starting at $55,000 per year. 401k with 1.5% annual match by MYS. Holiday, vacation and sick pay, choice of health care stipend or health care plan.

About MYS: Metropolitan Youth Symphony serves approximately 500 students through 13 orchestra, band, jazz, string and percussion ensembles at rehearsal sites located in NE Portland and Hillsboro. Making music education available to students at all levels of ability and experience, MYS offers theory classes, instrumental coaching, and opportunities to collaborate with artists across artistic disciplines. Artists such as Regina Carter and the Grammy nominated Boston-based ensemble “A Far Cry” work with us, and our online COVID year saw masterclasses with musicians from orchestras such as the Metropolitan Opera Orchestra, Concertgebouw, and London Symphony Orchestra. We are committed to performing a broad range of repertoire, including new music and works from women and composers of color. Our ground-breaking program, “The Authentic Voice”, showcases the work of student composers from Portland-based Fear No Music’s Young Composers Project at the concerts of our most advanced orchestra. Each season MYS ensembles present four concerts at Portland’5 Centers for the Arts and eleven community concerts throughout the Portland/Vancouver area.

With a core commitment to access and inclusion, MYS provides tuition-free beginning strings classes at three locations, as well as tuition assistance, loaner instruments, and 15 concerts at underserved schools to reach over 5,000 students annually.

MYS is committed to building a diverse staff, artistic team, board and student community believing that the variety and depth of our experiences helps us to serve the community most effectively.

Statement of Culture: MYS is a welcoming community of students, families, conductors, coaches, teachers, supporters and volunteers. On stage and off, MYS students support each other and inspire one another. We empower our students to achieve excellence in a balanced and meaningful way, by supporting their musical development and celebrating their varied interests and passions.

MYS is a safe space for all students. MYS does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation including gender expression or identity, or the presence of any mental or physical disability in its employment, programs and/or activities.

To Apply: Interested candidates should send a resume and introductory email to


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