Assistant Stage Manager

Deadline July 20, 2021

SUMMARY: The Assistant Stage Manager (ASM) supports the Stage Manager in the day-to-day stage operations for all Oregon Symphony rehearsals and performances. The ASM works collaboratively with stagehands, operations team, musicians, guest artists and conductors to ensure optimal backstage and onstage environments meeting the needs of all performers. The ASM along with the Stage Manager is responsible for the preparation and appearance of the stage, and substitutes for the Stage Manager as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Is present at all orchestra services and presentations, as scheduled by the Stage Manager. The Assistant Stage Manager may at times be scheduled in place of the Stage Manager with the approval of the Director of Operations. Assists the Stage Manager to oversee logistics necessary for rehearsals and performances, pre-concert lectures, auditions and related events.
2. Assists the Stage Manager to direct, implement, and coordinate the staging, set-ups and strikes of the Orchestra according to the daily schedule, Collective Bargaining Agreement requirements, and needs of the OSA, conductor, orchestra and artists. Manages necessary set changes in collaboration with the Stage Manager, Concert Manager, Orchestra Personnel Manager, Conductors, and Guest Artists, sound and light technicians, stagehands and musicians.
3. Ensures the safety and comfort of the performers and audience (as related to stage activity). Coordinates and monitors hall safety and environmental functions with the on-site engineer in all venues. Reports all hall problems and resolutions to the appropriate venue personnel, Stage Manager, Concert Manager and Orchestra Personnel Manager.
4. Accommodates the needs of orchestra personnel, conductors, and guest artists in a timely and cordial fashion. Assists musicians with individual stage, equipment, and lighting and sound needs as appropriate at all services.
5. Will at times direct the activities of stagehands and of the sound and light technicians in place of the Stage Manager. At these times, directs IATSE stagehands during services and ensures that all calls are conducted in accordance with the collective bargaining agreement between PCPA and IATSE.
6. When not assisting the stage manager will work as a member of the crew.
7. Assists the Stage Manager to purchases, store, maintain, inventory, and transport orchestra equipment. Rents necessary instruments and equipment as authorized by the event producer.
8. Rents necessary vehicles for instrument and/or equipment transport and transports rental equipment as needed. Drives the truck as needed. Accompanies tour producer on pre-tour site visits, as needed.
9. In coordination with, or in the absence of, the Stage Manager insures that the concert stage set-up is visually attractive and physically correct. Directs stage operations for those performances, calling the sequence of each performance, insuring that concerts start on time and run smoothly.
10. Drives, travels with, or precedes the Orchestra equipment truck to all services in and out of town, as scheduled.
11. Works closely with the Stage Manager and Concert Manager to ensure safe, efficient, cost-effective and smooth operations; assisting in the creation and implementation of procedures for timely and effective performance-related requirements.
12. Attends staff production meetings, as scheduled. Serves as a member of the Artistic Operations Team of the OSA.
13. Performs other duties as assigned by the Stage Manager and the Director of Operations.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience – Three years’ experience with stage operations and a working knowledge of stage equipment, maintenance of same, as well as sound and lighting operations. Prior management experience a plus. High School or Equivalent mandatory, [some college / associates / bachelor’s degree] preferred.
• Language Skills – Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to customers or employees of organization.
• Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals in order to accurately report and verify stagehands’ and crew payrolls.
• Reasoning Ability – Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills – To perform this job successfully, an individual should have knowledge of, or ability to quickly learn Internet software; Email; Spreadsheet software and Word Processing software. Microsoft Office suite and Visio are required skills.
• Certificates, Licenses, Registrations – Valid Oregon or Washington driver’s license (non-commercial); good driving record.

OTHER QUALIFICATIONS: Must be able to work evenings and weekends. Travel required when orchestra is on tour.

REPRESENTATIONS: This position is included in the bargaining unit represented by IATSE Local 28.

OTHER SKILLS AND ABILITIES: Acute safety consciousness and alert, quick reactions necessary to handle unexpected and potentially hazardous situations; ability to work effectively and diplomatically with diverse personalities, including orchestra musicians, ability to direct stage personnel with authority, efficiency and professionalism, represents the OSA with the highest standards of professionalism at all times, including the secure handling of equipment; good communication and excellent organizational skills; positive, confident manner; sense of humor.

This position is currently operating in a hybrid remote model, though as CDC recommendations related to COVID-19 evolve, will require work both in the office and concert hall.

The Oregon Symphony is an equal opportunity employer and is committed to diversity, equity, and inclusion in all facets of the organization. We seek to develop a diverse candidate pool and welcome nominations and applications from all qualified candidates regardless of race, gender, sexual orientation, age, disability, religion, or national origin.
If you are interested in this position, please submit a cover letter and resume to No phone inquiries, please. All submissions will be held in confidence.
Position is open until filled.

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