Community Education Coordinator

Deadline January 09, 2022

Position Summary:

The Community Education Coordinator provides administrative and coordination support for the operations of the Youth & Adult Community Education office as well as Pacific Northwest College of Art’s regional hosting of the Scholastics Art Awards. This requires a flexible and nimble approach that will perform tasks including data entry, registration, answering emails, systematic record-keeping, some writing and editing, special research projects, student support, and Community Education faculty support. The person in this position must be able to work independently to serve as a welcoming and public face of Community Education (PreCollege, smARTworks, design.labs, and Adult programming) and Scholastics, meet deadlines, and respond to shifting priorities.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
JOB DESCRIPTION

Responsible for day-to-day operations of the Community Education office.

Does Community Education class scheduling under the guidance of Youth & Adult Community Education Directors and PNCA Dean

Conducts data entry into Corsizio or similar registration system and creates room reservations in the EMS

Processes daily mail, greets visitors, answers phones, maintains office appearance, manages purchasing, and reconciles Director purchasing on behalf of Community Education

Manages the flow of issues, projects, and problems

Provides forward-facing support to Community Education students and their families

Provides forward-facing support for Scholastic Art Awards applicants and their teachers

Provides forward-facing support to Community Education faculty

Maintains cooperative relationships with students, faculty, staff, and visiting public

Maintains Community Education and Scholastics social media

Assist with promotion and marketing of Community Education to prospective students, current students, and alumni, community members, and community partners

Assists with promotion and marketing of Scholastics Awards to participating regional schools

Communicate in a timely manner with art teachers, parents, and students regarding the Oregon Scholastic Awards program

Manages the Scholastics list serve email

Organize, plan, and execute Scholastics Awards judging session and ceremony and other Scholastics-related events

Demonstrates a commitment to diversity, equity, inclusion, and student success, and a high level of interpersonal and intercultural literacy

Supervises and schedules work study & alumni volunteers (if applicable)

Other duties as assigned

MINIMUM QUALIFICATIONS

Bachelor’s degree and a demonstrated experience of general office support of a progressively responsible nature, including bookkeeping, record keeping, navigating organizational policies and procedures to ensure compliance with rules and regulations, and providing excellent customer service to those whom the applicant supports. In lieu of a Bachelor’s degree, three years or more of the required experience will be considered.

Excellent organizational skills and strong attention to detail

Ability to communicate effectively orally and in writing

Proficient knowledge of Microsoft Office programs, particularly Word and Excel. Familiar with bookkeeping software and/or enterprise-wide information systems. Skills in internet navigation and email and calendaring systems. Willingness and ability to learn new technologies associated with the job.

Excellent interpersonal/people skills with ability to interact with diversity of people both in and out of University, and at different levels of the organization.

Ability to take direction, follow through on projects and problem solve independently

A demonstrated commitment to diversity, equity, inclusion, and student success

Candidate must reside in Oregon on or before the first day of employment OR be able to perform the job duties in Oregon

Preferred Qualifications

Experience within a community-focused and/or arts organization

Event planning experience

Demonstrated ability to meet deadlines in a fast-paced and quickly changing environment

Typical Work Schedule

Monday through Friday, 8 am to 5 pm. Some evening and weekend hours on occasion.

Physical Demands & Working Conditions

Typical work is performed indoors in a normal office environment, with some expectations for classroom support and supply management, which requires lifting up to 20 pounds.

Salary: $20.30 per hour

Application review will begin December 1, 2021. Position will remain open until filled.

Please click the link below to view entire job posting.

More Info
https://willamette.wd1.myworkdayjobs.com/WillametteUniversityJobs/job/Portland-Campus/Community-Education-Coordinator_R0004042

Location
Pacific Northwest College of Arts - Portland, Oregon

Contact Email
tdegroat@willamette.edu