The Community Education Coordinator provides administrative and coordination support for the operations of the Youth & Adult Community Education office as well as Pacific Northwest College of Art’s regional hosting of the Scholastics Art Awards. This requires a flexible and nimble approach that will perform tasks including data entry, registration, answering emails, systematic record-keeping, some writing and editing, special research projects, student support, and Community Education faculty support. The person in this position must be able to work independently to serve as a welcoming and public face of Community Education (PreCollege, smARTworks, design.labs, and Adult programming) and Scholastics, meet deadlines, and respond to shifting priorities.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Responsible for day-to-day operations of the Community Education office.
Does Community Education class scheduling under the guidance of Youth & Adult Community Education Directors and PNCA Dean
Conducts data entry into Corsizio or similar registration system and creates room reservations in the EMS
Processes daily mail, greets visitors, answers phones, maintains office appearance, manages purchasing, and reconciles Director purchasing on behalf of Community Education
Manages the flow of issues, projects, and problems
Provides forward-facing support to Community Education students and their families
Provides forward-facing support for Scholastic Art Awards applicants and their teachers
Provides forward-facing support to Community Education faculty
Maintains cooperative relationships with students, faculty, staff, and visiting public
Maintains Community Education and Scholastics social media
Assist with promotion and marketing of Community Education to prospective students, current students, and alumni, community members, and community partners
Assists with promotion and marketing of Scholastics Awards to participating regional schools
Communicate in a timely manner with art teachers, parents, and students regarding the Oregon Scholastic Awards program
Manages the Scholastics list serve email
Organize, plan, and execute Scholastics Awards judging session and ceremony and other Scholastics-related events
Demonstrates a commitment to diversity, equity, inclusion, and student success, and a high level of interpersonal and intercultural literacy
Supervises and schedules work study & alumni volunteers (if applicable)
Other duties as assigned
Bachelor’s degree and a demonstrated experience of general office support of a progressively responsible nature, including bookkeeping, record keeping, navigating organizational policies and procedures to ensure compliance with rules and regulations, and providing excellent customer service to those whom the applicant supports. In lieu of a Bachelor’s degree, three years or more of the required experience will be considered.
Excellent organizational skills and strong attention to detail
Ability to communicate effectively orally and in writing
Proficient knowledge of Microsoft Office programs, particularly Word and Excel. Familiar with bookkeeping software and/or enterprise-wide information systems. Skills in internet navigation and email and calendaring systems. Willingness and ability to learn new technologies associated with the job.
Excellent interpersonal/people skills with ability to interact with diversity of people both in and out of University, and at different levels of the organization.
Ability to take direction, follow through on projects and problem solve independently
A demonstrated commitment to diversity, equity, inclusion, and student success
Candidate must reside in Oregon on or before the first day of employment OR be able to perform the job duties in Oregon
Experience within a community-focused and/or arts organization
Event planning experience
Demonstrated ability to meet deadlines in a fast-paced and quickly changing environment
Typical Work Schedule
Monday through Friday, 8 am to 5 pm. Some evening and weekend hours on occasion.
Physical Demands & Working Conditions
Typical work is performed indoors in a normal office environment, with some expectations for classroom support and supply management, which requires lifting up to 20 pounds.
Salary: $20.30 per hour
Application review will begin December 1, 2021. Position will remain open until filled.
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Pacific Northwest College of Arts - Portland, Oregon