Development Associate – Youth Music Project

Deadline December 18, 2022

Are you passionate about music education, children, and fundraising? Are you a database wizard? Do you love inputting, tracking, and analyzing data and spreadsheets as a means to improve operations and efficacy? Do you love working with a small, committed team to create successful campaigns all to support a mission? Come join Youth Music Project’s fundraising and development team and be our next Development Associate!

Development Associate

Organizational Summary

Our Mission: To provide outstanding rock, pop, and country music education for youth by offering tuition assistance, instrument rentals, and exceptional, state-of-the-art performance opportunities.

Our Vision: Children’s lives are transformed through the power of music.

Who we are: Youth Music Project staff are a band of inspired, engaged and encouraging educators, musicians, administrators, and volunteers who believe that every student deserves access to exceptional music education, regardless of family income level. YMP provides music instruction to thousands of children every year via year-round after-school group classes, private lessons, early childhood classes, field trips, partnerships, and summer camps. 40% of annual enrollments are made possible thanks to our donor supported tuition assistance fund, providing access to hundreds of children and families each year who otherwise could not afford it.

Equity: Youth Music Project celebrates the chorus of perspectives, experiences, and unique essence of each person. A soloist is beautiful on its own, but a band, choir, or ensemble has vibrancy and energy made more beautiful with unique instruments and voices included together in co-creation. Modeled by our YMP board, staff and leadership, YMP uses the study of music to empower students to appreciate and respect differences, encourage critical thinking, listen deeply, and make space for and include all voices and perspectives. As we continue our journey of equity and inclusion, we are focused on the following goals:

Ensuring a diverse board, staff, student and family community by creating a culture that is welcome to all, regardless of: ethnicity, race, culture, gender identity or expression, sexual orientation, religion, class, nationality, ability or age.
Commitment to inclusion in thought, language, experience, and leadership.
Continuously evaluating our efforts to increase the diversity of our organization at all levels.
Practice is at the heart of mastery, and a core tenet of music education. The YMP team recognizes that we must constantly practice in order to achieve our goals. In practice – we learn from our mistakes, we encourage each other to be vulnerable, we hold each other accountable, we support, we teach, we step up to the mic when it’s our turn, and step back when it’s time for someone else to sing. We know that our efforts and our attitudes affect everyone around us.

A chord in music is the sounding of two or more notes at the same time. Equity and our work toward change is, essentially, the harmonization of a chord. We recognize that we will always have opportunities to include more notes and different perspectives at YMP, and we are committed to welcome, create, and celebrate this rich harmony that makes our song whole.

We make music. Together.

Position Summary

The Development Associate is primarily responsible for fundraising database administration and management, and supporting the general operations of the development office, including assisting in fundraising prospecting, events, campaigns, sponsorships, grants, and donor engagement and stewardship.

Things you’ll get to do:

Maintain an up-to-date and accurate donor database, ensuring accurate donor records, gift acknowledgements, donor history, donation reports and funding sources
Process all donation authorization paperwork for donation solicitation, matching gifts
Enter daily gift records
Communicate with lapsed, current, and prospective donors via phone and email as assigned
Manage the acknowledgement letter and receipt process for all gifts throughout the year
Coordinate and process in-kind donations
Tracking grant funding; ensure funds are spent according to restrictions, funders are acknowledged appropriately, final reports are submitted on time, and other deliverables specific to individual grant agreements
Generate weekly, monthly, quarterly, and annual reports that track donations, donor retention, and other key fundraising data metrics
In partnership with finance department, participate in monthly and year-end donation reconciliation
Generate accurate and up-to-date mailing lists (email and postal) and assist in the development of appeals, including year-end, event save-the-dates and invitations, newsletters, and other campaigns
Provide all necessary reports, rosters, documents, and updates as requested by development, executive, and finance departments
Maintain the confidentiality of donor records and other sensitive information
Assist in maintaining inventory of all fund development forms and materials needed for staff, board, and volunteer support
Assist in coordinating volunteers for events as necessary
Participate in and support all fundraising, friend-raising, and marketing related to development efforts
Maintain and manage Greater Giving database for annual benefit auction and other events,
Assist with event auction item procurement and packaging, guest registration, gift entry, and supervises event check-in and check-out, guest receipting, produce revenue reports
Co-advise the Development Director in the implementation and management of fundraising software specific to events and campaigns
Other duties as assigned
Education and Experience

Qualifications you’ll need:

Minimum of 2 years of fundraising or equivalent education and lived experience
Hands-on experience with donor databases or similar constituent databases
Knowledgeable with Microsoft Office Suite, Google Suite
High regard for confidentiality and respect to sensitive material both financial and personal
Clear written and spoken communication skills
Strong organizational, presentation and interpersonal skills
Strong attention to detail
Demonstrated professionalism and ethical standards
Must be able to successfully pass criminal background check
New hires must present proof of COVID-19 vaccination at time of hire
Other knowledge, skills & abilities we’d like you to have:

Experience and proficiency with DonorPerfect and Greater Giving software
Experience with peer-to-peer fundraising
Grant writing and reporting experience
Certified Fund-Raising Executive (CFRE) a plus
Understanding of finances and marketing
Bi-lingual (English/Spanish) skills a plus
Where you’ll get to work: Youth Music Project calls home a vibrant, ADA-accessible, state-of-the-art facility renovated specifically for music education and performance. We are located in the historic Willamette District of West Linn, OR.

Who you’ll report to: Development Director
Your position type: Hourly, Non-Exempt, 40 hours / week
Your salary: $22.00 – $24.00 D.O.E. Annual reviews and opportunity for performance increases
Your benefits: Medical, Dental & Vision; PTO & Holidays, Retirement Plan with annual 4% match
Desired Start Date: November 2022
Where to apply:
Americans with Disability Specifications

Physical demands: The physical demands described in this position description are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is consistently required to remain in a stationary position for at least 50 percent of the time; occasionally move about and walk to local businesses that support office operations. The incumbent in this position will need to constantly operate and handle computers and other office equipment, frequently communicate with clients and be able to exchange accurate information; be able to assess clients’ needs from near and far distances and determine proper care; and occasionally lift and/or move up to 40-45 pounds.

Youth Music Project is an equal opportunity employer. We value, honor and promote equity, diversity and inclusion in our employment and educational processes. Applicants from diverse backgrounds are enthusiastically encouraged to apply.

Youth Music Project is committed to providing a safe workplace for our staff and to serve as a positive force in ending the COVID 19 pandemic. We believe that requiring vaccinations as a term of your employment serves this commitment. All employees are required to provide proof of COVID-19 vaccination or qualification for a medical or religious exemption. By applying for this position, you represent you meet these job requirements. Failure to do so will disqualify you from employment.

More Info

West Linn, Oregon