Exhibitions Manager – Blue Sky Gallery

Deadline April 23, 2021

Blue Sky Gallery, devoted to exhibiting the work of emerging and established artists that exemplifies the finest in photographic vision and innovation, seeks a key player to join our small non-profit.

The Exhibitions Manager is responsible for the successful management and execution of all aspects of Blue Sky’s exhibition program, with a commitment to uphold Blue Sky’s Mission, Diversity Work and Core Values.


Submissions / Exhibition Committee (EC)
-oversee submission process: log incoming weekly submissions
-prepare submissions for discussions @ weekly EC meetings
-attend & moderate weekly EC meetings (currently Tuesdays, 6:30- 8:00 PM, via Zoom)
-respond to artist inquiries; send notices of rejection and acceptance

Artist Coordination
-serve as the primary point of contact for all exhibiting artists; prepare and send loan agreements
-schedule monthly exhibitions in consultation with the Executive Director
-gather images for use on Blue Sky’s website, publications, publicity and marketing materials
-schedule and coordinate details of gallery talks (virtual or otherwise); prepare and/or execute other programs in collaboration with team, as assigned
-maintain artist archives on website (in coordination with the Membership & Gallery Manager)

Marketing and Publicity
-draft and distribute monthly press releases for exhibitions
-design & distribute monthly promotional postcards, working with vendor (in coordination with Membership & Gallery Manager)
-maintain current exhibition pages on Blue Sky’s website
-create exhibition slideshows for front monitors
-serve as initial contact for media and publicity inquiries regarding exhibitions

Gallery Preparation, Installation, and De-installation
-coordinate all materials and volunteers for monthly installation and exhibition (obtain print titles, artist statement and bio, prices, and technical information from artists)
-de-install previous month’s show; prepare gallery walls for next show (working with volunteers)
-pack and return work to artist/lender; coordinate inbound shipment of new works
-create wall labels and vinyl lettering; draft, design, and produce wall statements; work with printing vendors
-maintain supplies for gallery preparation and shipping

Pacific NW Photography Viewing Drawers
-coordinate submissions: prepare annual Call for Entries (each November), maintain callforentry.org system (or alternative), manage jurors, notify accepted and rejected artists, maintain communication with current artists. Select new jurors, in consultation with ED
-coordinate receipt of work and return pick-up or shipment of previous year’s work
-de-install / install works in Drawers, with assistance from team
-create an on-line viewing gallery and coordinate virtual opening (in coordination with Membership & Gallery Manager)

-contact potential volunteers who inquire about volunteering on the Exhibition Committee or other exhibition-related interests
-train and manage corps of exhibition volunteers
-hire/manage exhibitions intern as needed; process internship paperwork, if necessary; write letters of recommendation

Desired Skills and Characteristics:
-Working knowledge of Microsoft Office applications, FileMaker Pro, and Gmail on a Mac platform; proficiency with Adobe applications for graphic design and photo editing; familiarity with Mailchimp, Squarespace, Salesforce, Dropbox
-Self-motivated and able to work closely with a small group of dedicated people, handle multiple tasks simultaneously with good humor, and have honed verbal and written communications skills
-Superior organizational skills: the ability to plan, organize, prioritize, meet deadlines, and problem-solve to complete projects on time and on budget. This position requires extreme attention to detail and requires strong self-accountability.
-Ability to exercise sound judgment and discretion in the handling of confidential matters
-Understands the mechanics of small non-profit organizations, able to work with a diverse staff, volunteer corps, and board of directors, and has a strong teamwork ethic
-Knowledge of the history of photography and/or familiarity with contemporary photographic artists

Required Experience:
-3 years (cumulative) supporting or administering an exhibition program at a nonprofit arts organization or gallery
-Demonstrated experience in handling, mounting, framing, and hanging fine art photographic prints; writing copy for exhibitions and publicity materials; and volunteer management
-Demonstrated interest in the visual arts, particularly photography
-BA, BFA, or equivalent.

Compensation and Benefits: Salary range: $42,000 to $47,000 DOE with a generous benefits package that includes health and dental insurance, paid holidays and paid time off. This position requires onsite/in-gallery work in Portland, OR. It is not a remote or virtual position but 1-2 days WFH may be an option.
Anticipated start date: May 24, 2021

To apply:
Please submit cover letter, resume and 3 references to: director@blueskygallery.org
Please indicate “Exhibitions Manager” in the subject line of your email.
No phone calls, please.

To learn more about Blue Sky visit blueskygallery.org

More Info

Portland, OR

Contact Email