Facility Maintenance Coordinator

Deadline September 30, 2023


The Facility Maintenance Coordinator is responsible for coordinating all aspects of facility, repair, and maintenance needs of the Hampton Opera Center’s building, landscaping, and parking lot by performing periodic inspections of these areas. Key functions include monitoring and maintaining all building mechanical, electric, and security systems and interfacing with service providers to perform these duties. The Facility Maintenance Coordinator also recommends to the supervisor any repairs and improvements as appropriate.


• Assists with all building-related functions to include janitorial and inspection needs
• Serves as primary contact with outside building and maintenance vendors and security services, including landscape maintenance/irrigation vendors; serves as liaison between Portland Opera and tenants regarding general building concerns.
• Develops and monitors periodic building inspections, elevator inspections, fire inspections, backflow device testing, general maintenance, and landscaping upkeep.
• Actively participates in Portland Opera’s health and safety programs and initiatives; makes recommendations to management as appropriate.
• Maintains inventory information related to building systems, tools and equipment, etc.
• Works with CFO:
o to monitor and respond to repairs & maintenance needs
o to monitor and respond to any homeless issues around the facility
o to remove any graffiti that occasionally occurs around the facility

• Works with any tenants to ensure their floor and office needs are met to include ensuring their deliveries are promptly delivered to them / or notified for pickup
• Provides general support to the administrative staff as directed
• Responds to staff requests for repairs and/or moving of office furniture
• Responds to staff requests to assist with setup/takedown of meetings & external events at the Hampton Opera Center
• Other duties as assigned
(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Facility Maintenance Coordinator is a self-managed individual who requires minimal supervision and direction to complete the essential duties of the position. Under the direction of the CFO, they work closely with administrative staff to provide services to the entire company. They regularly interface with staff, tenants, volunteers, visiting and local artists, and our patrons. For these reasons, a strong sense of customer service and teamwork are required to meet performance expectations. Skills required include solid problem-solving, analytical, evaluating and decision-making, equipment operation, and basic math skills. A proactive approach to the job is essential to a smooth-running facility.

• A minimum of three (3) years of full-time experience (or equivalent) providing similar services in a commercial or institutional setting
• Handyman level skills in painting, plumbing, carpentry, floor maintenance, landscape maintenance
• Demonstrated ability to manage overall building plant systems (electrical, plumbing, HVAC, security, etc.)
• Ability to perform duties in a cost-effective manner
• Proactive attention to detail and safety issues
• Basic computer competency, especially ability to effectively use e-mail and simple spreadsheets

• Limited journeyman electrician license
• Experience using inventory or other basic database applications
• Oregon Facilities Handyman certification

The work environment is generally inside the building and requires a significant amount of walking in the course of the workday. Duties include some work outside the building or in the parking lot for short time periods to inspect the property or oversee work performed by others. Occasional purchases of supplies and equipment will require them to drive short distances.
They will typically spend no more than 1-2 hours per workday using a computer and telephone. Maintenance and repair duties may occasionally require use of hazardous materials; appropriate personal protective equipment and procedures will be used as required by state and federal regulations.

A variety of hand and electric tools, carts, dollies, and ladders are used in this position. As outlined in the job conditions above, duties also require use of a computer keyboard, telephone, and occasionally other office equipment. A company truck or van or personal vehicle will occasionally be driven and maintained.

The position requires a wide range of physical motions including but not limited to walking, bending, stooping, kneeling, pushing, pulling, climbing stairs and ladders, and lifting up to 75 lbs. with or without assistance. Because of the variety of duties and motions required, periods of repetitive motions are infrequent. Duties require walking around the property and may include occasional light grounds-keeping using brooms, rakes, shovels and other gardening hand and electrical tools. Occasional purchases of supplies and equipment will require driving short distances. The typical workday will require using a computer and telephone for short time periods. Light personal protection equipment may be required on an occasional basis and may include use of a cartridge air filter.

Compensation/Benefits: We work to empower and inspire all to be their very best. We are committed to keeping our employees and their families as healthy as they can be, which is why we provide a comprehensive benefits package.

o Compensation Structure: This position offers a non-exempt hourly pay of $22 – $27 per hour.

o Benefits Include:
o Medical, Dental, and Vision options
o Life Insurance
o Retirement plan w/employer match
o Up to 18 days of PTO, based on part-time hours, plus Paid Holidays off
o Two complimentary tickets to all Opera productions
o Free parking or employer-paid monthly transportation allowance
o Indoor bike storage, shower, and locker room

Our Commitment to Equity, Diversity & Inclusion
At Portland Opera, we are committed to diversity and inclusion in the workplace, and we are an equal opportunity employer. Portland Opera Association will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law. We are committed to eliminating barriers to access and equity and see a diverse workforce as a key step toward this goal. We invite you to join us on our journey.

Ensemble & Cultural Equity
Our work relies on being an ensemble, and our ensemble only thrives with diversity, equity, inclusion, and respect. We commit to actively confronting and dismantling white supremacy, patriarchy, and exclusion in our company, field, and community. We commit to being inclusive and strive every day to be an anti-racist organization. Learn more about our vision, mission, and values here.

TO APPLY: Qualified candidates should forward resume and cover letter to OperaJobs@portlandopera.org Please, no phone calls

For information about Portland Opera and to view other job opportunities, please visit our website at https://www.portlandopera.org/about/employment/

Portland Opera is a tax-exempt 501(c)(3) organization and an Equal Opportunity Employer.

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Portland, Oregon

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