Operations and Finance Administrator

Deadline August 13, 2023

Date Posted: July 7, 2023
Application Deadline: Position open until filled
Position Status: Full-time; exempt
Compensation: $26 per hour, plus Gold plan health benefits, transportation benefits, generous PTO, excellent work/life balance, and professional development opportunities
Reports to: Operations and Equity Manager

Full job listing at artsforlearningnw.org/about-us/staff-positions

Arts for Learning Northwest (formerly Young Audiences of Oregon & SW Washington) is seeking an energetic and experienced individual with strong organizational skills to join our team of arts administrators working to champion arts education for all. This role is a crucial part of our organizational structure, providing a solid internal foundation for our mission-centered programs which serve 50,000 students every year.

This Operations and Finance Administrator will be responsible for assisting with day-to-day operations of Arts for Learning Northwest, a mid-sized arts and education nonprofit organization. This includes weekly bookkeeping, payroll, and database administration in order to support our busy programming and development teams. This position is hybrid and, while full-time, only requires 2–3 days per week onsite in our Portland office.

Full Charge Bookkeeping
– Payroll preparation and execution
– Cash flow monitoring
– Posting and journalizing of invoices
– General ledger posting
– Balance sheet and general ledger reconciliation
– Journal entries
– Ongoing year-end financial forecasting
– Vendor payables and receivables management
– Managing artist project contracts

Employee Benefits Administration
– Employee enrollment, change and termination
– Health plan and insurance maintenance
– Personal time bank tracking

Database Administration
– Salesforce administration
– Support programs and development teams in data and opportunity management

Additional Administrative Support
– Tracking and maintaining internal systems and supports
– Collaborating with the Operations Team for increased organizational efficiency
– Additional tasks identified by organizational leadership as they emerge

Strong candidates will have excellent bookkeeping skills; a keen eye for detail matched with perspective on the big picture; the perspective and experience to anticipate organizational needs; the ability to set priorities and meet deadlines; and the disposition to thrive in a highly collaborative, friendly, small office environment passionate about its mission.

Requirements for this position:
– 3+ years of experience in bookkeeping and payroll administration
– Fluency with Quickbooks and Excel
– Familiarity with Salesforce

Strong candidates will also possess:
– Familiarity with IT systems
– Capacity for creating and maintaining organizational structures to support a diverse team
– A desire to use your organizational skills to create impact in your community
– The ability to collaborate and problem-solve with team members
– A commitment to equity and anti-racism
– The ability to balance competing priorities and navigate overlapping deadlines with grace and flexibility
– Excellent communication skills and cultural fluency

Submissions: Submit cover letter and resume to the Operations and Equity Manager at info@artsforlearningnw.org.

See full job listing at artsforlearningnw.org/about-us/staff-positions

More Info

Portland, Oregon

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