Part time Executive Assistant Job Post

Deadline August 15, 2020

OHOM Open Hearts Open Minds
A Prison Arts Organization

OHOM Executive Assistant – Job Posting July 2020

Since 2007, we at OHOM have been fulfilling our mission to serve current and former inmates by cultivating positive change through mentorship, education and the arts. OHOM conducts dialogue, theater, arts and music programs at three Oregon correctional facilities – Columbia River Correctional Institution in Portland, Coffee Creek Correctional Facility in Wilsonville and Two Rivers Correctional Institution in Umatilla.

Prior to visitor restrictions put in place during COVID-19, program facilitators offered 2-3 classes on a weekly basis at each facility. OHOM is pivoting and reinventing programs adaptable to remote learning. In 2019, we began a transition year, with new leadership helping to guide the path to our next phase of maturity. Volunteers play a large part of the organization and are the driving force in keeping our programs running. Now, with the development of our new 5-year strategic plan, we are focusing on building capacity to support infrastructure development, operations and marketing. One of the first steps to get these exciting new priorities going is to hire an executive assistant to work with the executive director in formalizing policies and procedures. OHOM has a small working board with each member contributing significant time and talent to the organization.

Empathetic, open-hearted, open-minded individuals with grit and adaptability.

JOB DESCRIPTION – Tasks & Responsibilities
Provide administrative support to Executive Director
Assist with special projects, creating reports, statistical tracking and database management.
Support & help coordinate Board of Directors
Support Committee & Volunteer directives to meet organizational objectives
Support with general operations

Tech, Software and management systems i.e., mailing services (MailChimp), CRM (Little Green Light), Communications (Slack), shared documents (GSuite) and other on-line tools
Familiarity with non-profit operations & systems
Ability to collaborate
Self-organized and self-directed
Ability to get in front of potential issues, creative problem solving, critical thinking
Social work experience a plus
Writing skills

Home office set-up with a stable broadband connection is needed.
Background check will be required if visiting a facility.
BIPOC and those with lived experience with the prison system are highly encouraged to apply.

Part time, 20 hours a week
Contract base for 6 months, $20 an hour
Review at end of contract with renewal potential

TO APPLY Send resume and cover letter to Please include how your skills and experience fit our needs and why this role resonates with you. Open Until Filled

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