Program Coordinator for youth arts programs

Deadline December 06, 2019

The Clackamas County Arts Alliance seeks a part-time Program Coordinator for the Youth Arts for Change program. The Youth Arts for Change program provides creative workshops to vulnerable and underserved youth, using the arts as a catalyst to promote positive expression. This is a .25 FTE non-exempt position, requiring approximately 10 hours per week at $23.00 per hour. This is not a position with a fixed schedule, but will require regular availability during the week for meetings, and during after school hours and school breaks. This position is for the calendar year 2020 and may be renewable depending on performance and continued successful fundraising by the Arts Alliance.
The Program Coordinator will provide administrative and logistic support for the various youth arts projects (art workshops for youth) and perform a variety of on-site classroom and off-site tasks to support efficient and smooth operation of programs and support for teaching artists for roughly 5-6 projects over the course of the year, most lasting 6-8 weeks each. The Program Coordinator will be responsible for coordinating and attending meetings as needed in Oregon City, Estacada, Canby and other communities, including an occasional evening or weekend meeting or event.

The Program Coordinator will be based in own office and must be experienced and proficient at working independently. Some experience working with youth ages 12-18 is necessary, preferably in an art/creative setting. Microsoft Word and Excel skill is expected, and expertise with a wide variety of digital tools is preferred. Good oral and written communication skills are required. The Program Coordinator must have the equipment necessary for performing the duties outlined in the scope of work including: reliable transportation, computer with high- speed internet connectivity, smartphone, and printer/scanner.

Scope of Work & Responsibilities
Support YAC Projects:
-Organize and Attend program meetings
-Assist Teaching Artist and program partners onsite: work with program partners to
make sure needs of youth are being met in programs; regularly elicit feedback about ongoing programs and partner needs; track student attendance; occasionally work directly with youth as needed to provide classroom support of program projects and goals; organize and attend field trips; communicate with parents as needed regarding student attendance and needs; must be comfortable and willing to work directly with youth
-Coordinate program supply needs: order/organize/deliver supplies to Artist and site
-Print and deliver participation paperwork to each site; ensure all participating youth
receive and complete required paperwork
-Photograph workshop activities
-Assist with planning and logistics of program Final Events/exhibits/etc.
-Build and maintain effective relationships with existing partners
-Keep partners informed and gather input and information as needed — primarily via

Program Evaluation:
-Administer program evaluation protocols (surveys, questionnaires, interviews)
-Compile and transcribe evaluation results into a written report for each program
-Keep notes of qualitative program observations

Administrative Support:
-Schedule and coordinate meetings
-Photocopy documents as needed
-Assist with grant reports as needed
-Work with Arts Alliance staff to coordinate publicity as needed, e.g. press releases,
social media
-Maintain accurate records, tracking logs and spreadsheets to communicate progress
-Provide written and oral communication as needed: reports, findings, etc.
Core Competencies
-Proficiency with MSWord, Excel and web-based tools
-Highly organized: capable of multi-tasking to successfully meet deadlines and complete
-Flexible, calm under pressure, and a good sense of humor
-Real-time trouble shooting and problem solving skills
-Experience with youth ages 12-18 and/or vulnerable, underserved populations,
preferably in a creative/arts context
-Collegial and professional demeanor
-Capacity to work successfully with a variety of partners, artists and constituents
-Capable of passing a background check
-Priority consideration for arts background or training and/or classroom or teaching

Benefits: based upon pro-rata status as a .25 FTE employee
-Paid Holidays
-Accrued Paid Time Off
-Flexible schedule
-Home-based office
-Renewable supplies reimbursed
-Monthly allowance for cell phone, internet and mileage expenses incurred

Interested applicants should email a cover letter and resume to Lisa Smith, Program Manager, at by 5:00 pm on December 5. No phone calls please.

More Info

Clackamas County

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