Program Manager for Worship and Music

Deadline August 18, 2022


JOB TITLE: Program Manager for Worship and Music

CLASSIFICATION: Non-Exempt – 40 hours per week

PURPOSE: The Program Manager for Worship and Music provides support and assistance for the worship and music programs – 8 am, traditional, and modern, of LGPC. The purpose of this position is to provide assistance in support of the church objectives and the church’s overall mission

Welcome new members to the choir by sending an introductory email, arranging and holding an audition, inviting the new member to first rehearsal, and introducing the new member to the choir.
Assist with the recruitment of guest singers to the choir with social media and web campaigns; register new guests and update printed and digital guest directories.
Maintain Sanctuary Choir Dropbox folder with study/resource guides, choir directories, and Zoom rehearsal recordings.
Manage, collect and organize video recordings for Sanctuary Choir, Bell Choir, and Hope and Peace Choir virtual projects as requested. Edit audio for Sanctuary Choir virtual projects using Adobe Audition. Provide technical support for participants in the recording and submission of their videos. Provide similar support for Modern Worship music projects as appropriate.
Oversee the collection of recorded worship elements.
Produce mass mailings to Sanctuary Choir including care kits, sheet music and scores, or special projects.
Purchase, manage and maintain the appropriate copyright licenses for online and in-person worship. Check copyright for all worship music used and record in worship grid. Report copyright usage as necessary.
Curate monthly Google Slides slideshow for Sanctuary Choir members (including birthdays).
Manage data storage for online worship files (OneDrive and Dropbox).
Order supplies and equipment for Music Ministry staff and bulletin printing as needed.
In collaboration with the Communications Team, design all music related print and web materials including flyers, press releases, postcards, brochures, bulletins, bulletin covers for special services (Ash Wed, Maundy Thursday, Good Friday), programs, digital invitations, choir directories, and email blasts.
Design and schedule content for social media posts.
Format, edit, and print all printed and online bulletins for the church.
Collect and send weekly choir prayer requests.
Reserve spaces in Facility Scheduler for Music Ministry events. Schedule and send Zoom meeting reminders to Music Ministry staff and others as needed.
Update and circulate master SC calendar.
Schedule music event volunteers.
Keep choir room bulletin boards and calendars updated.
Maintain the Choir Sign-Outs Google sheet and enter attendance info into Realm.
Coordinate the set up Launch Sunday, choir brunch, music workshops, retreats, and annual choir dinner; responsible for ordering food (including Christmas Eve) and getting necessary areas prepared.
Manage special events i.e. fundraising, additional concerts, and conferences.
Financial: Process payment vouchers, track budgets and assist in submitting bills for payment by the church bookkeeper.
Act as liaison for childcare, ushers, and Communion preparation.
Manage communication between the AV Team and staff needs including memorials, weddings, special events, and weekly services.
Meet weekly with AV to assess needs, schedule, and implementation.
Attend rehearsals, services, and concerts to help with logistics as needed.
Attend/take minutes at quarterly meetings of music staff, Sanctuary Choir Advisory Team, and Music and Worship meetings.
Attend weekly Music Team, monthly all staff, and monthly Worship and Music, bi-monthly communication team meetings as well as quarterly calendar meetings.
Other duties as assigned.

Publicity – In partnership with the Communications Team, design and produce publicity materials including writing articles, distributing materials, organizing ticket “sales”, and sending communications to email lists.
Promote concerts through social media.
Write and schedule Facebook posts for the Traditional and Modern Worship Facebook groups.
Upload and schedule the release of all worship music videos on YouTube.
Request promotion for all events/concerts to Communication Team.
Manage and implement freewill offerings, ushers, and receptions.
Manage logistics including working with custodians for Sanctuary and room set up.

College degree or equivalent preferred as well as a background in music.
Ability to work independently.
Able to deal maturely with and protect sensitive/confidential information.
Flexible team player with high energy level and a positive attitude.
Ability to work in coordination with all levels of the church staff and fellow support staff.
Ability to communicate effectively, both orally and in writing.
Good judgment: ability to respond appropriately to needs.
Ability to manage multiple tasks according to priority.
Ability to adapt to individual styles of colleagues.
Have a musical knowledge and be eager to create, participate and problem solve, serving the church, the music ministry, the audio visual team and other church ministry teams with joy.
Expected to do the most, rather than the minimum, in assisting music and AV staff.
Proficient using Microsoft Office Suite (Word, Publisher, Outlook, PowerPoint, Excel), ability to work well in Adobe Creative Suite (including audio and video editing software
Ability to use general office machines and equipment.

ACCOUNTABILITY: The Program Manager for Worship and Music is accountable to the Director of Worship and Music.

Physical Requirements:
The conditions listed are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Standard office setting.
Physical: Sufficient physical ability to work in an office setting and operate office equipment. Team members will be able to sit for extended periods of time. Team members will continuously be performing hand and wrist work including grasping. Team member will be able to lift and move items such as chairs, tables, music stands, and instruments. Team member may periodically be asked to lift items up to 50 pounds.
Vision: See in the normal visual range with or without correction, vision sufficient to read computer screens and printed documents.
Hearing: Hear in the normal audio range with or without correction.

RELATIONSHIPS: The Program Manager for Worship and Music works closely with the Director of Music Ministries and the Music Associate. This position will also collaborate with the Communications Team, with other support and program staff, Pastors, Elders, Trustees as needed.

Lake Grove Presbyterian Church, Lake Oswego, OR

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