The Regional Arts & Culture Council (RACC) is seeking an Office Coordinator for a fast-paced office environment serving a diverse community. This position is essential to the smooth workings of a multifaceted organization. The ideal candidate will have proven experience in office administration, working with a wide range of communication styles, ages, and abilities, and demonstrates a passion for arts and culture.
Status: Full-Time, Non-Exempt
Schedule: M-F, 8:30 AM to 5:00 PM
Supervisor: Director of Operations
Compensation: $17 to $19 per hour, depending on experience
Benefits: Full medical, dental, long-term disability and life insurance, paid time off, and 401(k) retirement plan.
RACC’s mission is to enrich our communities through arts and culture. We value freedom of artistic and cultural expression as a fundamental human right, a diversity of artistic and cultural experiences, and a community in which everyone can participate in arts and culture and that celebrates and supports its artists and arts and cultural organizations. We also believe that arts and culture are key elements in creating desirable places to live, work and visit. RACC strives to cultivate equity in all of its programs. We believe that the arts have the power to change hearts and minds, and to inspire social change. Prejudice and privilege have created barriers that RACC must dismantle, systematically and strategically, until everyone in our community has equitable access to arts and culture. We value a diverse workforce, built upon inclusion, equity, and cultural humility, and are proud to be an equal opportunity workplace. All staff members are expected to contribute to RACC’s mission and support RACC’s core values in guiding their decisions and actions.
This position is an anchor for sustaining a welcoming, responsive and organized work environment. Responsibilities include answering phone and email inquiries; greeting the public; maintaining equipment, supplies and the overall functioning of the work environment; providing administrative support to Executive team and programs; and coordinating all office operations to achieve maximum expense control, environmental sustainability, and productivity. In addition, this position will keep up to date on arts events and opportunities in the area, and provide general information about RACC programs, arts opportunities and resources to the public.
Essential Functions and Responsibilities:
- Manage the front office by greeting the public, answering phone, email and in-person inquiries. Field inquiries for outside resources and provide basic technical assistance to RACC’s constituents.
- Maintain office appearance and coordinate facility needs, provide project research and space coordination.
- Coordinate office operations and vendor relationships to achieve maximum expense control, environmental sustainability and productivity. Open and distribute office mail on a daily basis, serve as key member of administrative team in recording incoming receipts in an accurate and timely manner.
- Coordinate meeting room scheduling, set up and AV/IT needs. Provide support for meetings, lead and coordinate the planning of staff events, coordinate staff meetings and provide accurate minutes or recordings.
- Maintain and implement office policies and procedures; serve as the key contact for office equipment, including telephone system, supplies, maintenance of copy machines and postage machine, and support for audio/video and other work station equipment.
- Maintain office master calendar, format and upload resource information to the website, post RACC employment opportunities and communicate with job applicants.
- Support the work of all programs by facilitating the flow of communication and responding to needs in a timely, professional manner. Lead the Safety Committee, coordinate annual trainings for staff, and provide office orientations for new staff.
Required Knowledge, Skills and Qualities:
- 3+ years of office administration experience.
- Exemplary customer service skills, friendly demeanor, helpful attitude, and detail-oriented.
- Excellent written and interpersonal communication skills.
- Knowledge of office practices and procedures, ability to anticipate and effectively address office needs.
- Strong organizational skills, including exceptional time management skills and ability to prioritize and coordinate multiple tasks simultaneously.
- Ability to establish and maintain productive working relationships with other employees, representatives of outside agencies, and the general public. Ability to work both independently and as part of a team, and take direction from various staff members.
- Computer skills in word processing, database, and spreadsheet software.
- Strong sense of discretion, professionalism, honesty, accountability, and integrity.
- Cultural flexibility/agility and a commitment to fostering a respectful and inclusive work environment.
- Proficiency in several languages a plus, particularly Spanish.
About the Regional Arts & Culture Council
RACC advocates for public and private investments in the arts, provides grants for artists and arts organizations, manages public art, raises money through workplace giving, conducts arts education in public schools, and provides community services, including workshops for artists, organizational consulting, and a variety of printed and electronic resources. RACC is a 501(c)(3) nonprofit organization that receives funding from a variety of public and private partners to serve artists, arts organizations, schools and residents throughout Clackamas, Multnomah, and Washington counties. Read more about our work.
- Submit your application by 5:00 pm on Friday, June 29, 2018. You may submit online, in person, or by postal mail Attn: Office Coordinator Search (RACC, 411 NW Park Avenue, Suite 101, Portland, OR 97209).
- Include a cover letter and resume.
- Offer will be contingent upon successful completion of a criminal background check.