RACC Opportunity: Program Administrator

The Regional Arts Culture Council (RACC) has one mission – to enrich our communities through arts and culture. We believe that the arts have the power to change hearts and minds, and to inspire social change. We also believe that arts and culture are key elements in creating desirable places to live, learn, work and visit.

We are an Equal Opportunity Employer and strive to cultivate equity in all of our programs. Prejudice and privilege have created barriers that RACC must dismantle, systematically and strategically, until everyone in our community has equitable access to arts and culture.

As a RACC team member, your work will help to educate and empower people from all walks of life by providing and promoting access to a diversity of art and cultural experiences. If you’re eager to make a difference, that’s a great start. To best serve our communities, we need commitment – to our mission, our goals and, most importantly, to the people we serve.

If you are ready to be a part of a committed, collaborative team dedicated to our community, we want to talk with you.

The Opportunity: Program Administrator

Role Summary:
The Program Administrator is responsible for providing administrative support and coordination to team members throughout programs: Grants, Public Art, Arts Education, and Advocacy. Duties include communicating between programs and team members, working with external community to access program resources, creating and updating program schedules and calendar, panel and meeting support, and assisting in the planning and execution of program events.  The primary objective is to assist with clerical functions and administrative work that help with the implementation of programs within the organization.

Essential Functions and Responsibilities:

  • Supports the administration of Public Art calls for artists and Grants programs within the online RACC Opportunity Portal, including program panel administration, monitoring application completeness, and providing general applicant support and problem solving.
  • Coordinate logistics for selection panels and related events, including communication with external panelists, booking rooms, ensuring technology is in place, hospitality for panel, and note-taking.
  • Facilitates administration of program committees, including Public Art Committee, with communication, scheduling, preparing agenda and meeting packets, and taking/distributing minutes.
  • Coordinate and assist with networking/learning events, outreach activities, and engagement opportunities on behalf of Grants, Public Art, Arts Education, and Advocacy, including on-site and virtual opportunities.
  • Assistance in processing artist payments, grant invoices, and professional service fees on behalf of programs, as needed.
  • Respond to general email inquiries, and provide administrative and data entry support across programs.
  • Work with the internal Communications Team to promote RACC programs to community, support program announcements and press releases, and help promote our grantees’ and artists’ work.
  • Conduct research and maintain resources for the community, including professional development opportunities and special convening events for arts educators, new and existing advocacy points on local, regional, state and national arts sector, and various public art and grant opportunities for artists.
  • Develop interpretive materials, such as dynamic spreadsheets, presentations, and informational one-pager(s).
  • Utilize online and software tools to coordinate and communicate across programs, including Asana, Office 365, and Google Workspace.

Required Knowledge, Skills and Abilities:

  • Prior experience working as an administrative or program assistant or coordinator in a relevant field.
  • Experience with customer service to meet the needs of the board, community, and constituents.
  • Sharp attention to detail with the ability to multitask and prioritize.
  • Ability to coordinate and organize meetings and/or special events.
  • Strong interpersonal and communication skills.
  • Ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to problem-solve with strong organizational and time management skills.
  • Support program growth and development as necessary.
  • Possess a perspective and understanding of racial equity practices.

Status:                        Full Time | Hourly | Non Exempt
Schedule:                   Regular Hours of Operation 8:30am – 5:00pm Monday – Friday
In response to COVID: Hybrid working mode
Flexibility will be required to accommodate events and business needs

Supervisory:              Team Leads: Grants and Public Art

Compensation:         $23.50 – $25 Hourly

RACC offers excellent benefits, including paid holidays and Flexible Time Off, full medical and dental benefits, a 401(k) plan, and long-term disability and life insurance.

Application Instructions:
To be considered for this opportunity, resume much be attached and questions must be completed.  This posting closes Monday, November 28th at noon.


Apply Here