The Regional Arts Culture Council (RACC) has one mission – to enrich our communities through arts and culture. We believe that the arts have the power to change hearts and minds, and to inspire social change. We also believe that arts and culture are key elements in creating desirable places to live, learn, work and visit.

We are an Equal Opportunity Employer and strive to cultivate equity in all of our programs. Prejudice and privilege have created barriers that RACC must dismantle, systematically and strategically, until everyone in our community has equitable access to arts and culture.

As a RACC team member, your work will help to educate and empower people from all walks of life by providing and promoting access to a diversity of art and cultural experiences. If you’re eager to make a difference, that’s a great start. To best serve our communities, we need commitment – to our mission, our goals and, most importantly, to the people we serve.

If you are ready to be a part of a committed, collaborative team dedicated to our community, we want to talk with you.

Role Summary:

The Operations Coordinator is responsible for the synchronization of workflow through the utilization of tools, communication, and hands on support throughout the organization. The purpose of this position is to keep up agency wide functions to ensure team ability to effectively deliver programs and services.

This vital role will assess multiple competing priorities to maintain an effective workflow with ability to follow through to resolution. The successful candidate will be proactive in their thinking and actions, while remaining enthusiastically collaborative within the team.

Essential functions and responsibilities:

• Admin Support: Completes a broad range of administrative tasks — including managing RACC Team scheduling calendar, maintaining files, conducting research, and processing expenses.
• Primary Liaison: Serve as the primary point of contact for Board Members Produce and organize board-related preparatory materials, including meeting packets and minutes.
• Respond quickly and amiably to Board members and other leaders’ requests for information.
• Meeting and Event Support: Assist with office events by coordinating meetings, luncheons, ordering food, utensils, and other necessary supplies to ensure smooth execution.
• Prepare and set up technology for team and board hybrid meetings, ensuring all participants have the necessary access and equipment.
• Coordinates the use of and training in software tools across programs, including Asana, Office 365, and Google Workspace.
• Coordinates operational systems, processes, and infrastructure, while looking for opportunities for improvement or revision.
• Collaborates with transitions and team onboarding, consultants and off boarding as needed.
• Supports Operations and org-wide training programs, reinforcing tech and operations infrastructure between departments to ensure consistency and meet quality standards.
• Phone and Mail Management: Handle incoming and outgoing mail, ensuring timely distribution and processing. Answering office phones and timely response to general email inbox.
• Office Cleanliness and Supplies: Point person for office space and communication liaison with property management sharing out relevant property updates to ED and Team
• Maintain a clean and organized office environment, including ordering and tracking office supplies.
• Other duties as assigned

Required knowledge, skills and abilities:

• Minimum of two (2) years of recent overall project coordination and administration experience.
• Outstanding written and oral communication skills.
• Strong ability to handle many competing priorities at once.
• Ability to work with detailed and time-sensitive issues.
• Good decision-making skills and competence in high-pressure situations.
• Excellent organizational and interpersonal skills.
• Strong ability to monitor and meet project timelines and milestones.
• Ability to analyze and prioritize work.
• Ability to take initiative while remaining collaborative within a team.
• Knowledge of project management software such as Asana, Google Workspace, Office 365.

Status:            Full-Time | Non-Exempt | Hourly

Schedule: 8:30am – 5:00pm  Monday – Thursday

In response to COVID: Hybrid working mode. Our team is currently working in a hybrid model. Flexibility will be required to accommodate events and business needs.

We are a local organization that supports the creative economy in the greater Portland area (Tri-counties of Washington, Multnomah, and Clackamas). As such remote work arrangements, or working for RACC outside of the RACC service area, are approved on a case-by-case basis with a limit of two days per calendar quarter.

Supervisory:        Executive Director

Compensation: $24 – $26 depending on experience

RACC offers excellent benefits, including paid holidays and Flexible Time Off, full medical and dental benefits, a 401(k) plan, and long-term disability and life insurance.

Application Instructions:

Apply Here

The closing date for this opportunity is October 17, 2024