Starting this year, RACC is using BILL.COM for grant payments. This system is a secure way for artists and vendors to enter their W-9 and Banking information for direct deposit ePayments:

After your Grant Agreement is approved, you will receive an invitation request via email from BILL.COM to enter your payment details. If you prefer not to share your bank account information, you can still receive a paper check via mail, just make sure we have your correct address in your Grant Agreement and in your Bill.com account.

If you have any questions or concerns regarding BILL.COM, please reach out to RACC Accounts Payable at ap@racc.org or 503.345.5295 (text messages accepted).

 

Grant payment processing can take up to 30 days. If it has been more than 30 days since you submitted your Grant Agreement, please contact grants@racc.org.

When promoting and presenting your event or sharing your artistic activities, it is important to acknowledge the support. This allows RACC to share your projects on our platforms and helps our communities see the impact of public funding for the arts.

Grants are made possible by different funding sources and investments. Please check your Grant Agreement to verify specific acknowledgment requirements for your award.

Individuals and Businesses must acknowledge funding support by using the RACC and Office of Arts & Culture logos and/or acknowledging RACC (@regionalarts) and the Office of Arts & Culture (@pdxartsculture) when promoting and presenting your event or sharing your artistic activities.

Arts Organizations must acknowledge funding support by using the RACC and Arts Access Fund logos and/or acknowledging RACC (@regionalarts) and the Arts Access Fund when promoting and presenting your event or sharing your artistic activities.

Proof of funding acknowledgment is required with your Final Report.

 

Logo Usage

On printed and web materials, we ask that grantees include logos whenever possible. If you find yourself in a situation where no sponsor logos can be included, a written notice of grant support must be acknowledged as follows:

For individuals and businesses: “[Name of project or activity] is funded in part by the Regional Arts & Culture Council and the Office of Arts & Culture.”

For arts organizations: “[Name of project or activity] is funded in part by the Regional Arts & Culture Council and the Arts Access Fund.”

In the rare case written acknowledgment is impossible, a verbal acknowledgement must be made at your event. Lastly, grantees are encouraged but not required to acknowledge grant support when speaking with the press.

Download the RACC logos

Download the Office of Arts & Culture logos

Download the Arts Access Fund logos

Social Media

RACC’s Communications team is eager to support and uplift our grantees via our social media channels. We prioritize stories from underrepresented communities including Asian, Black, Latinx, Native American, Pacific Islander, LGBTQIA+, and artists from communities with barriers to traditional support systems. To ensure we can find your content, we offer the following suggestions:

Instagram | @regionalarts

In a post on your Instagram feed, mention us in the description and tag us in the photo @regionalarts. On your Instagram story, tag us @regionalarts so we can re-share it on our own story.

Facebook | @Regional Arts & Culture Council

Tag @Regional Arts and Culture Council in your post. Please do not request for RACC to cohost your event on Facebook.

Twitter | @R_A_C_C

Mention @R_A_C_C on your post, so we can retweet.

We strive to connect with and follow the accounts of our artistic community on social media. If you are not present on social media, but would still like us to share information about a RACC supported project, please reach out to our team (comms@racc.org) about this or any other social media questions or suggestions you might have.

RACC Sponsored Events Calendar

Located in the lower right-hand corner on the main page of racc.org is the “RACC Sponsored Events Calendar”, powered by Travel Portland. If you would like your event to appear on the calendar, please visit https://www.travelportland.com/events/ to “Submit an Event”. Be sure to mark your event as “RACC Funded.” Once your event is verified, it will automatically appear on RACC’s calendar on the main page.

Track your expenses and document your activity:

You will need this information later for your Final Report! More information about reporting requirements is provided in Step #5.

Consider the ADA accessibility needs for your project:

Projects that receive public support must be fully ADA accessible and inclusive to every individual. The assurance of equal opportunity for all people to participate in the arts is fundamental. Check out these resources and others to build Access into your programming

• https://www.ada.gov/
• ADA National Network planning guide for making temporary events accessible
• Disability Intersectionality Summit – Places to Start
• Access is Love: Reading List and Resources

Notify the RACC Grants team so we can see your work!

You are encouraged to keep the RACC Grants team informed of your project dates and invite us to attend your event! You can reach us at grants@racc.org.

Once your funded activity is complete, log back into the RACC Opportunity Portal to fill out your Final Report. You will access the Final Report tasks by clicking the green “Start” button for the awarded grant with the Status of “Final Report”.

The Final Report requires the following components:

1. Final Report Form. This form includes narrative questions about the activity, a budget section, and questions about the number of people involved/impacted.
2. Materials that show use of the RACC logo, Office of Arts & Culture logo, or other acknowledgement of grant support. This could be web links, brochures, programs, press releases, news clippings, screen shots, etc.
3. Evidence of completed activity. This could be photos, web links, receipts, or other evidence that your grant funded opportunity was completed successfully.

Please keep in mind that compliance with final reporting requirements in previous grant cycles will be considered when the applicant's future grant applications are in review.

Once you have completed all of these components, be sure to click the green button labeled "Submit”. You will receive a confirmation email when your Final Report has been successfully submitted.

A member of the RACC grants team will review your Final Report and be in touch if we have any questions or need additional documentation. When your final report is approved, you will receive a confirmation email.

You are now eligible to apply for your next RACC grant!